Hiding Cell Values In Excel

I have an Excel spreadsheet that I use to keep track of all my business expenses. In order to make it less cluttered, and easier on the eye, I wanted to get rid of all the repeated, irrelevant values in the columns that may not have an entry for each day. Here I am using a subset of the data, but it illustrates what I am trying to achieve:

Date Miles Cumulative
02/03/2020 3790
03/03/2020 150 3940
04/03/2020 3940
05/03/2020 3940
06/03/2020 150 4090
07/03/2020 4090
08/03/2020 4090

Hiding zero values in a range or even a whole worksheet is easy. However, I wanted to hide the value of a cell if its' neighbouring cell was zero or blank. Here’s how I did it:

  • Select the values in the column you wish values to be hidden (“Cumulative” in this case).

  • On the Home toolbar click the “Conditional Formatting” button, select “Highlight Cells Rules” then “More Rules…”

  • Ensure the Style is “Classic” and then select “Use a formula to determine which cells to format” in the drop-down. Enter “=$b2=0” in the text box. Obviously, my data is in Column B and starts in Row 2, so you will need to to adjust this as necessary.

  • In the “Format with” drop-down select “Customised Format…”

  • Select “Custom” under “Category” and then select (or enter) “;;;” for the “Type”

  • Select “OK” twice

The “Cumulative” column now only shows data where there is an entry for that row in the “Miles” column:

Date Miles Cumulative
02/03/2020
03/03/2020 150 3940
04/03/2020
05/03/2020
06/03/2020 150 4090
07/03/2020
08/03/2020